A well-known New York-based wedding planner reached out to ICAT to move and manage the logistics for a high-profile destination wedding in St. Barts. ICAT was asked to transport all necessary items needed for the wedding, including a chuppah, silver globes, pillow covers, DJ equipment, chairs, welcome bags, carpet, printers, towels, and bug spray.
There were a few firm requirements: It all had to move from New York to the Caribbean within a week’s time and everything had to be absolutely perfect. There was a narrow window to set up in four different venues—with almost no place to store items. ICAT accepted the challenge.
It was time for ICAT to develop a creative approach to the logistics of this important move. Flying a large plane to the tiny island was not an option, so the materials were picked up at multiple locations in New York City, repacked, and then chartered on a 747 to fly to nearby St. Maarten. From there, the items were consolidated and moved via ocean on a barge to St. Barts.
To ensure everything would go as planned, ICAT sent one of their key people to the islands to work with the hotel staff and locals to verify all the materials were successfully clearing customs and moving on schedule. When the items arrived to the resort, ICAT was asked if they could obtain a forklift to move materials around a mountain and down to the beach. To avoid any mishaps, the ICAT team advised against the idea, explaining a forklift wouldn’t work well in the sand. Instead, they improvised and used a Man Tow truck with beach tires.
Working at a resort, operating loud machinery while guests were enjoying their peaceful evenings and quiet mornings was out of the question. Recognizing how special this wedding was for the customer, ICAT figured out a solution and brought in the personnel needed to get all the movement in during the time allotted.
When it was all finished, the wedding planner was extremely delighted with the results and the happy couple had their glorious night to remember. After the wedding, ICAT recovered all the reusable materials, repackaged them, and sent them on their way back to New York. This time, in the interest of saving money rather than time, everything was transported back via ocean.